The View tab has seven groups :
- Presentation Views Group
- Master Views Group
- Show Group
- Zoom Group
- Color/Grayscale Group
- Window Group
- Macros Group
Presentation Views Group
This group has commands to choose from normal, slide sorter, notes view, handout view and other option either for on screen viewing or printouts.
Normal view is the main editing view, where you write and design your presentation. The view has four working areas :
- Outline tab
- Slides tab
- Slide pane
- Notes pane
These panes let you work on all aspects of your presentation in one place. You can adjust the size of different panes by dragging the pane borders.
- Outline tab : Use the outline tab to organize and develop the contents of your presentation. You can type all of the text of your presentation and rearrange bullet points, paragraphs and slides. The Outline tab shows your slide text in outline form.
- Slides tab : This is a great place to view the slides in your presentations as thumbnail sized images while you edit. The thumbnails make it easy for you to navigate through your presentation and to see the effect of any design changes. You can also easily rearrange, add or delete slides.
- Slide pane : In the slide pane, you can see how your text looks on each slide. You can add SmartArt graphics, movies and sounds, create hyperlink and add animations to individual slides.
- Notes pane : The notes pane lets you add speaker notes or information you want to share with the audience. If you want to have graphic in your notes, you must add the notes in notes page view.
This view shows your slide text in outline form. This allows you to quickly edit your slide text and view the content of multiple slides at once. You can easily create an entire presentation just by pasting your outline from Word into the Outline pane.
Slide sorter view is an exclusive view of your slides in thumbnail form. This view displays all the sides of a presentation with slide number as well as allotted time of a particular slide. In this view, you can see the design consistency and the flow of a presentation. This view is used to confirm that you have all the needed slides and that none of them has been deleted. You can drag and drop slides to reorder them quickly. If needed be, you can easily copy or delete the slides.
You can add notes to your slides from the Notes pane. Often called speaker notes, they can help you deliver or prepare for your presentation. Notes pages view produces a smaller version of the slide on the top part of a page and leaves the lower part free for notes or key points. Each slide is created on its own note page. These notes appear on a print ut but do not appear on the screen during the presentation.
This view fills the PowerPoint window with a preview of a presentation. It includes easily accessible navigation buttons at the bottom right.
Master Views Group
This group has commands to view the presentation in slide master view, handout master view and notes master view.
Slide Master View
Master Slides control the look of your entire presentation including colors, fonts, backgrounds, effects, and just about everything else. You can insert a shape or a logo on a slide master and it will show up on all your slides automatically.
This view customize how your presentation will look as a printed handout. You can choose the design and layout of the handout, such as background formatting and where headers footers will appear. You can also select options for your page setup.
This view customize how your presentation will look when printed out with your notes. You can choose the design and layout of the notes page, such as background formatting and where headers footers will appear. You can also select options for your page setup.
It displays grid lines, rules and other tools to help you place object into the slide exactly where you want them.
Ruler (Shift + Alt + F9)
Show rulers next to your document. You can see and set tab stops, move table borders, and line up objects in the document. Also you can measure stuff.
To show rulers, click the ruler check box in the Show group under the View tab.
Gridlines (Shift + F9)
It shows gridlines in the background of your document for perfect object placement. The gridlines make it easy for you to align objects with other objects or a particular spot on the page.
To show gridlines, click the gridlines check box in the Show group under the View tab.
It shows adjustable drawing guides to which you can align objects on the slide.
To show guides, click the guides check box in the Show group under the View tab.
Add speaker notes to your slides for quick reference during a presentation. This pane will appear below the current slide in Normal and Outline presentation views, and next to the current slide in Presenter View.
This group has commands to zoom in or out to change the size of the slide window.
This option lets you zoom to the level that is right for you. For zoomier zooming, use the controls in the status bar.
Fit to Window
This option zooms the presentation so that the slides fills the window.
This group has commands to view the presentation in colour, grayscale or even black and white.
This option lets you view your presentation in full color.
This option lets you view the presentation in grayscale, and customize how the colors are translated into grayscale.
Black and white
This option lets you view the presentation in black and white, and customize how the colors are translated into black and white.
This group has commands to arrange the windows in which you are working to help you be more productive.
This option lets you open a second window for your document so you can work in different places at the same time.
This option lets you stack your open windows so you can see all of them at once.
This option lets you see all your open windows overlapped on the screen.
This option moves the splitters which separates the different panes of the window.
Click Move Split and use the arrow keys to move the splitters. Press Enter to go back to your document.
This command lets you quickly switch to another open window.
This group has commands to create and use custom macros to do complex tasks with just a click or two.