Referencing Tab in MS Word

Referencing Tab in MS Word The Document that we created till now consisted of only few pages. In such a document, the readers can easily go through the document to seek out some specific text. However if your document contain a large number of pages, such as in a manual or book, it may be combustion and time consuming for the leaders to go through the entire document to find the desired text. If a reader wants to read about object oriented programming, then the Reader has to skin the entire book to find that chapter. Further more you document may have some text for which you want to provide additional information such as a definition Bibliographical source that you have placed at the end of the document. In such cases it becomes essential to provide a means to assist the readers to preference the desired text or the additional information. You can assist the readers for referencing or navigating to the Desire text by including a table of content, index, bibliography, footnote, endnote and so on.

Reference and navigate through different portion of the World document by using a table of content, footnote and endnote. You learn how to work with caption and table of figures to reference figure and table. You learn how to use citations and Bibliography to reference any external text or content in word document. 

It is Divided into Four Groups :-

1. Table of Contents
2. Footnotes
3. Citations & Bibliography
4. Captions
5. Index
6. Mark Citation

Working with Table of Contents

One of the easiest and most common ways for referencing the text of document is to provide a table of contents TOC. As the name suggest, a table of contents displays thr relevant text or content in a tabular form in the order in which the text or content appears in the documents. A table of contents includes the names of the headings and optionally the page numbers on which the headings appear. Since a table of contents is ideally placed at a beginning of a documents, it helps the readers to quickly and effortlessly navigate to the desired portion of a document without navigating through the entire documents.

You create a table of contents based on the heading style that you apply on the text of the document. The table of content is automatically and instantly created and added to the document depending on the heading style.

World allow you to add a built in or a custom table of content in a document.  You can also update the table of content whenever you make any changes in the document. You can also removed when a system table of content if you do not required the same.

Adding a Built-in Table of Contents

A table of content based on the style that you give to different heading in your document by default Word present built in heading style Heading 1, Heading 2, and so on. You can use these headings style for different level of heading in a documents. 

You can use the Heading 1,style for the main heading, The Heading 2 style for the headings immediately under the Heading 1 heading, The first three heading styles are the most commonly used heading style. When you use any of these three built-in heading styles in your documents, you can quickly add a built-in table of contents to the documents.

You can add a built-in table of contents by using the built-in table of contents styles available. The built-in table of contents styles allow you to display up to the first three levels of headings. That is, heading having a style other than first three heading style are not displayed by the build in table of content styles.

Let’s perform the following steps to add a built-in table of content to the document:-

1. Place:- The cursor in the document at the location where you want to add the table of content ideally it is added at the beginning of the document.
2. Select the Refrence Tab. 
3. In the Table of Contents group, click the table of content button are list of different built-in table of content style appear.
4. In the gallery, under Built-in the desired built in table of content is style for your document in this case we have selected. The Automatic Table 1 from the gallery a table of content appear in the document.

Adding a Custom Table of Contents

The built-in table of contents allow you to display only those heading that are styled with the first three heading style. However, the document may have some headings with a customer style. In such a case, you can create an add a custom table of content to display the heading with the custom style. With the custom table of content, you can also change the leaders, hide the page number, select different heading style, and specify the level at which the selected headings should appear in the table of content.

Let’s perform the following steps to add a custom table of content in the document:-

1. Place the mouse at the location where you want to add a custom table of contents.
2. Select the Refrence tab.
3. In the Table of contents group, click the Table of contents button. A list of built-in table of contents styles and some option appear.
4. Select Insert table of content from the list the table of content dialog box appear.

Updating and Removing a Table of Contents 

Even after you have added a table of contents in your documents, you may need to make some change in the document.

For instance, you may add or remove substantial portion of text in your documents. You may also change or rearrange some headings in the documents. In such situations, the already existing table of contents in the documents does not reflect those changes. In order to allow the changes to take effect in the table of contents, you need to update it.

Let’s perform the following steps to update an already existing table of contents in a documents:-

1. Select the Reference Tab.
2. In the Table of contents group, click the Update Table button. The Update Table of contents dialog box appear.In this dialog box, you need to specify whether you want to update only the page numbers or the headings along with the page numbers.
3. Select the Update entire table option on the dialog box.
4. Click the OK button. The existing table of contents, is updated with the changes that you made to the headings in the documents.The table of contents does not display the first heading, Adding and Selecting Text in a Documents, and the headings Finding and Replacing Text under Editing Text, as these have been removed from the documents.In case you do not want to include a table of contents in your document anymore, you can remove it from the documents. Let’s perform the following steps to remove a table of contents:-
5. Select the Reference Tab.
6. In the Table of contents group, click the Table of contents button. A list of options appear.
7. Select the Remove Table of Contents from the list. The table of contents is removed from the documents.

Working with Footnotes and Endnotes

Suppose you are writing an article on an upcoming technology for a novice group of readers.

In such a case, you may want to include an elaboration, remark, or refrence for those terms or phrases. Footnotes or Endnotes help you include a remark or refrence for as such terms and phrases.

Every Footnotes and Endnotes has a note refrence mark and the note text, The note refrence mark refers to a number or symbol, such as an asterisk or a Roman numeral, used to identify the footnote or endnotes. A note refrence mark appear in superscript in the text of the document as well as in the note text.

Inserting the Footnote and Endnotes

When you insert a footnote or endnote in a Word documents, the footnote or endnote is automatically numbered, that is, it’s note reference mark is represented as a number. Footnote and Endnote are numbered differently.

Let’s perform the following steps to insert a footnote or endnote in a documents:-

1. Place the mouse cursor at the location of the text for which you want to insert a footnote or endnote.
2. Select the Refrence Tab.
3. In the Footnotes group, click the Insert Endnote button add a footnote or endnote, respectively. In this we have click the Insert Footnote button.

Navigation Between Footnotes and Endnotes 

In Word, you may want to apply some formatting to the text for which you inserted a footnote or endnote. In such a case, you can navigate from one footnote or endnote to another. You can navigate between the note reference marks or the texts of the footnotes. 

Let’s perform the following steps to navigate between the footnotes or endnotes in a document:-

1. Click anywhere in the document to navigate between the note reference marks or the footnotes or endnote text to navigate between the note texts. In this case, we have clicked the text. 
2. Select the reference tab. 
3. In the Footnotes group, click the down arrow of the Next Footnotes button. 
4. Select the desired option to go to the desired footnote or endnote. In this case, we have selected the next footnote option. The mouse cursor now appear at the next footnote reference mark. 

Changing the Note Reference Mark

As stated earlier, by default, the footnotes and the endnotes are numbered. The footnotes are numbered as 1,2,3 and so on. The endnotes are numbered as i, ii, iii and so on. These numbers appear as the note reference marks of the footnotes and endnotes. 

Let’s perform the following steps to change the note reference mark of a footnotes or endnote in a documents:- 

1. Select the Refrence tab. 
2. In the Footnotes group, click the dialog box launcher. The footnotes and endnote dialog box appears. 

Working with Captions and Table of Figures

You saw how to insert geographical objects, such as pictures and clip art, as well as tables. The graphical objects that you insert in a document are commonly known as figures. You may want to reference the figures and tables in the text of your documents. One of the most common ways of referencing figure and tables are by using captions. A captions refers to a unique combination of a label, number, and optionally a descriptive text that helps identify a table of figure. 

If the figures and tables in the document have caption, then you can easily insert a table of figure in the documents. The table of figure is based on the caption of the figure and tables. With the caption and table of figures, you can quickly go to the desired figure or table. 

Inserting a Captions

Caption Mein appear either immediately above or below the figure or table. However, in most cases, figure caption appear below the figures, whereas table caption appear above the table.

Let’s perform the following steps to insert a caption or table. 

1. Select the figure or table for which you want to insert a caption. 
2. Select the Refrence Tab. 
3. In the caption group, click the insert caption button. The caption dialog box appear. In this dialog box, you can specify the caption for the selected figure. The caption appear in the caption box. You can select the label that you want to use in the caption. You can also specify whether you want to position the caption. You can selected the required numbering for the caption. 
4. Under option click the new label button. The new label dialog box appear. 
5. In the label text box, type the new label. In this case we have type suitable name as the new label. 
6. Click the OK button on the new label dialog box. 
7. Click the numbering button to change the numbering format of the caption. 
8. Click the down arrow of the format drop down list and select the desired numbering format. 
9. Click the OK button the caption numbering dialog box closes and the caption dialog box appear again. 
10. Click the OK button the caption appeared in the documents. 

Inserting a Table of Figures

You can insert a table of figure in the Word Document. You can selected to list only the figures, table or equation or you can select to list all of them. Does not offer any built in table of figures; therefore, to insert a table of figures, you need to create one first to insert it in a document. While creating and inserting the table of figure the caption for the figure and tables that you have added from the individual entries in the table. You can also include page number in the table of figure. 

Let’s perform the following steps to insert a table of figure in document:-

1. Place the mouse cursor at the location where you want to insert a table figures. 
2. Select the reference tab. 
3. In the caption group, click the insert table of figure button. The table of figure dialog box appear. You can select a different design format from the format drop down list and a different label from the caption label drop down list. 
4. Click the down arrow of the tab leader. 
5. Click the option button. 
6. Build table of figure from select the style cheque box and select the desired style. 
7. Click the OK button. 
8. The table of figure is added to the document. 

Working with Citation and Bibliography

A citation is a reference that refers to a box article, web page aur sometimes to other published material so that the referred published materials is Uniquely identified. In order to refer to someone as work, ideas, or remarks, citation are used. 

Citation are important when used with scholarly articles, such as research the is dissertation. These are also important when used with bibliographies and indexes. In other words, citation is the way of providing a reference to someone work or ideas in the form of Bibliographic citation. 

Let’s learn how to insert a citation in a document or an article. 

1. Please the cursor at the location in the document where you want to insert the citation source. 
2. Select the reference tab. In the citation and Bibliography group click the insert citation button a list appear. 
3. Select the add new source option. The create source dialog box appear. Provide the necessary information in the field of the dialog box. 
4. Click the OK button. The create source dialog box appear at the desired location in the document. In this way, you can create a list of citation sources. 

Inserting the Bibliography

Let’s perform the following is steps to insert a bibliography:- 

1. Place the cursor at the location where you want to insert the bibliography. 
2. Select the reference tab. 
3. In the citation and Bibliography group click the down arrow of the style drop down list and select the desired documentation style. 
4. In the citation and Bibliography group select the Bibliography button. 
5. Select the desired Bibliography format from the list. The selected Bibliography appear in the document. 

Working with Indexes

And index refers to a list of term and topic. In a document or article along with the page number on which day appear in the document or article. Index in a document become mandatory if the length of the document increase. You have to go through the complete document to search for a particular word. But if an index is provided you can directly find the location of that word in the document. ‍

Inserting a Index

Let’s performed the following is steps to insert an index:-

1. Place the cursor at the location where you want to insert an index. 
2. Select the reference tab. 
3. In the index group click the inserts index button. The index dialog box appear.                       In this dialog box, you can specify how the index should be presented. For instance, you can specify the number of columns of index entries, whether or not you want the page numbers for the index entry to be evenly aligned on the right side of the document, and so on. You can also see a preview of your choice in the box under the Print Preview. 
4. Click the up or down arrow of the Columns drop down list and select the desired number of columns for the index entries. 
5. Click the OK button. The index with all the entries appears in the document. 

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