Microsoft Office

Page Layout In Microsoft Word

Page Layout In Word

Page Layout Tab In Microsoft Word-:Page design refers to search a formatting in which you apply a coloured background to the pages of a document while pages layout refers to the arrangement of the text on the pages. You can change the layout of a page by setting page margins, changing the page size, inserting page and section breaks, change the page orientation, and so on. 

You learn about working with the page design and layout. You learn how to change the page background, apply theme and change the page setup. 

Page Setup 
Page Setup Group

In addition to the design aspect of the pages of a document, the arrangement of the text on a page is equally important. As stated earlier, the arrangement of the text on the pages refers to their layout. There are many ways in which you can change the page layout. You can set up the pages by a sting the page margins, changing the page orientation and size, splitting the pages into columns, adding line number, and inserting page breaks and section breaks.Page Setup option is used to set the Margin, Orientation,Paper size and other layout options which are necessary.

Page Orientation

You can select one of the two types of page orientation namely, portrait and landscape. By default the pages of a document has the portrait orientation. With the portrait orientation, the shorter edge of the page appear at the top and the bottom of the document, while the longer edge appear on the left and right side of the document. That is, the text is written in a vertical manner along the shorter edge and down the longer edge. However, there may be a situation where you have a table with several column and you need more horizontal space to display each column. In such a situation, you may use the landscape orientation to display the text horizontally along the longer age and the down shorter edge of the page.

To change the page orientation:- 

  1. Select the Page Layout Tab.
  2. Click the orientation command in the page setup group.
  3. A drop down menu will appear click either portrait or landscape to change the page orientation.
  4. The page orientation of the document will be changed.
Page Margins

Page margin refer to the blank white areas near the edge of a page. Every page has top, bottom, left and right margin. The area surrounded by these four margins is where you write, edit and format the text. Does if you increase or decrease the margin of a page you get less or more space for the text respectively.

To change The Page Margins:-
  1. Select the Page Layout tab then click the margin command.
  2. Drop down menu will appear. Click the pre-defined margin size you want.
  3. The margin of the document will be changed.
To use custom margins:-
  1. From the page layout tab click margin. Select custom margin from the drop down menu.
  2. The page setup dialogue box will appear adjust the values for each margin then click ok.
  3. The margin of the document will be changed.
Paper Size

Consider a situation where you want to Print your document but the size of the paper on which you want to print is a smaller than that of the pages of the document. In such a situation, you may decides the pages in such a manner that they fit the print paper. 

To change the page size:-
  1. Select the page layout tab then click the size command.
  2. A drop down menu will appear. The current page size is highlighted. Click the desired predefined paper size. The page size of the document will be changed.
To use a custom page size:-
  1. From the page layout tab click size select more paper size from the drop down menu.
  2. The paper setup dialogue box will appear. 
  3. Adjust the values for with and height then click ok. The paper size of the document will be changed.
Splitting Page Text into Columns

On some occasion you may want to arrange the text in several vertical columns. Word provide you with the facility of splitting the existing text of the document into multiple Columns. The first colum appear on the extreme left side of the document, the second column appear on the right of the first Columns, the third column appear on the right of the second Columns and so on. When the text is split into columns, the text on the page start from beginning of the first column. When you reach the end of the first Columns, the text continue at the beginning of the second column and so on.

Let’s perform the following steps to split the text on a page into column:-

  1. Select the page layout tab.
  2. In the page setup group click the colum button are list of the available column option appear.
  3. Select the desired column option on the list. In this case we have selected the three option to split the text into three column.
Adding Line Number

Suppose you are including a long programming code in your document or writing a legal documents, you may want an easy and quick means of reference to each line. In such a situation you can add line number in the document. The line numbering in a document start from one by default. Appear in front of every line on the side of the document.

Let us perform the following steps to add line number in a documents:-

  1. Select the Page Layout.
  2. In the page setup group click the line number button.
  3. Select the desired line numbering option on the list.
Inserting Page Breaks and Section Breaks

Word document, you may have noticed that after a certain number of lines, to reach the end of the current page. If you continue writing after reaching the end of the current page, a new pages automatically included in the document. If you have written only few lines of text on a page and want to start with the next page, you can insert a page break after the text.

As the name suggest a page break refers to such a part in the document that separate two consecutive pages. You can insert a page break anywhere in the document. You can add new pages in the document while searching page break.

Let us the perform the following steps to insert a page break into a document:-

  1. Click the location after you which you want to insert a page break.
  2. Select the page layout tab.
  3. In the page setup group click the breaks button. A list of options.
  4. Under the page break select page. Inserted shifting the text to the next page.
Section Break

You can use sections breaks to change the layout or formatting of a page or pages in your document. For example:- you can only layout part of a single column page as two columns. You can separate the chapter in your document so that the page numbering. You can also create a different header of footer for a section of your document.

A section break control the section, formatting of the text that precedes it. When you delete a section break you also delete the section for meeting for the text before the break. Text becomes part of the following section and it has been the formatting of that section.

Here are the steps to insert a section break into the active document:-

  • Place the cursor you want to insert a section break.
  • Goto page layout tab and click to breaks and choose next page, continues, even page or odd page under section breaks and then.

The Following are some examples of section chart:-

  1. The Next Page command inserts a section break and starts the new section on the next page. This type of section break is especially useful for starting new chapter in a document.
  2. The continuous command insert a section break and start the new section on the same page. A continuous section break is useful for creating a formatting change, such as a different number of column, on a page.
  3. The event page or odd page command insert a section brea..k and start the new section on the next even number or odd number page. If you want document chapter always to begin on an odd page or on an even page, use the odd page or even page section break option.
Paragraph Group
Paragraph Group

The Traditional definition of the term paragraph in English language is a series of related sentence. In word, a paragraph can be – single text character, a graphic , or even a blank text consisting of only the paragraph marker. Each Paragraph in a Word document can be formatted. You can see the paragraph marker if the paragraph mark display option is turned on.

Creating a Paragraph

When you create a new paragraph,each time you press the Enter Key. When you open a new documents, Word applies the default paragraph setting stored as a style called normal. When you splits a lengthy paragraph, the new paragraph takes the same settings as the paragraph from which you splits it.

Joining Paragraphs

To join two paragraphs,delete the paragraph marker in between. When you delete the paragraph marker between two adjoining paragraph with different formats, then the formatting of the text in the upper paragraph takes the appearance of the below it.

Creating a New Lines 

When you want to create a new line without creating a new paragraph, press (shift+enter) keys at the point where you want to create a new line. Paragraph markers not only signal the end of a paragraph, but also hold the formatting you apply to each paragraph. If you delete a paragraph marker, you also delete the formatting. The text in that paragraph then takes on the formatting of the next paragraph in the document.

Deleting a Paragraph

You can delete only the contents of a paragraph or delete the contents and the paragraph marker. If you delete the marker, the text above the old paragraph will take on the characteristics of the paragraph just below it.

Formatting Paragraphs
Formatting Paragraph

Paragraph can have the following characteristics:- 

  • Alignment
  • Indents
  • Line Spacing
  • Space before and after the paragraph
Left Alignment Align the text at the left margin and makes a zigzag right margins.
Right Alignment Aligns the text to the right margin and makes a zigzag left margin.
Centre Alignment Centre text between the left and right margins on the centre line. In this case both the margins are zigzag.
Justify Aligns the text at both the margins by increasing the spacing between the words.
Different Alignment option for a Paragraph


Indents are the white space added to the margin and this decreasing the text area for paragraph. So, when you have a “right margin and you want to add a right indent of 1.0″,your text will be printed 2.0” from the right edge of the paper.

Once you change the indents, each new paragraph you start by pressing the enter key will maintain the same indentation setting until you change it.

Indent LeftIt is used to move the line or a paragraph right side from the left margin by following this step:
Click Home > in the paragraph group > Click Decrease Indent.
(Move your paragraph closer to the margin)
Indent RightIt is used to move the line or a paragraph left side from the right margin by following this step:
Click Home > in the paragraph group > Click Increase Indent.
(Move your paragraph further away from the margin)
Different options of Indent
Line Spacing
Single Spacing No blank line space appears between the lines of text.
Double Spacing A Blank Lines Space appears between the lines of text.
1.5 Lines Half the height of one line spce of text appear between the lines of text.
Exactly Specify the space you want between the lines.
Different options of Line Spacing

Space before and after Paragraph

There is a spacing box in the paragraph dialog box which lets you define the amount of white space that word must place before and after Paragraph. Space setting can be entered in points (pts), inches (in), centimetres (cm), or lines (li). Thus, 12 points would be entered as 12pt, 2 lines as 2 li etc.

Arrange Group

Arrange Group
  • Position:- With the help of this option we can set our image or object in a position on our page, Text will automatically wrap around the object so that it’s still easy to read. Under the text wrapping different options available as left, centre,right and bottom position etc.
  • Bring Forward:- Bring the selected object forward one level, or bring it in front of all the other objects.
  • Send Backward:- This option is very useful to send the selected object back one level, or send it behind all the other objects.
  • Selection Pane:- This make it easier to select objects, change their order, or change their visibility.
  • Align:- Change the placement of your selected object on the page. This is great for aligning objects to the margins or the edge of the page. You can also align them related to one and another.
  • Group:- Join object together to move and format them as if they were a single object.
  • Rotate:- By this option we can rotate or flip the selected object.

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Pooja Rastogi

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