Microsoft Office

Insert Tab In Word

Insert Tab In Word:- Click the Insert Tab and you will see the command button, you will use whenever you want to Insert tables, images, pictures, online pictures, chart, header and footers and page number to your worksheet.

Insert Tab

The following groups appear on a Insert Tab:-

  1. Pages Group
  2. Tables Group
  3. Illustration Group
  4. App Group
  5. Media Group
  6. Links Groups
  7. Comment Group
  8. Header and Footers Group
  9. Text Group
  10. Symbols Group

Pages Group

Page Group

Cover Page

Under this option, Your document will make a great first impression with a stylish cover page. Make it your own by tweaking the font and color options on the Design Tab.

There are several preformatted and attractive cover pages available. You can quickly insert one of them in a document to make that notable impact on the readers.

  1. Select the Insert tab.
  2. In the Pages group, click the Cover Page button.
  3. Select the desired cover page option in the gallery.

Blank Page

At any point while working with your Word document, you can insert a new page in the middle of the document. This can be done by inserting a blank page. When you insert a blank page, it will appear before the current location of the mouse cursor.

Let us perform the following steps to insert a blank page in a document:

  1. Click the location before which you want to insert a blank page in the document.
  2. Select the Insert tab.
  3. In the Pages group, click the Blank Page button. A blank page is inserted in the document.

Current Page

Under this option you will, End the current page hear and move to the next page.

Table Group

Table Group

In this option, You will get a Table with a great way to organize information within your document.

Insert Table

For a basic table, Click Insert >Table and move the cursor over the grid until you highlight the number of columns and row you want.

For a larger Table, or to customize a table, select Insert> Table> Insert Table.

Draw Table

To insert a table in the document :

  1. Click on the document where you want to insert the table.
  2. Select the Insert tab and then on the down arrow of the Table button under the Table group.
  3. Move the mouse over the Insert tTable section.
  4. After selecting the required number of row and column in the menu click the mouse button to insert the table into the document.

Converting Text to Table

You can also convert the table to text. If you have an existing text that you can would like to turn into a table, you need to first separate text into black. so Word knows how to place the text into individual cells in a table.

Perform the following steps to convert text to table:

  1. Open the document whose text you want to convert into table.
  2. Insert the separator characters at the positions in the text where you want the text to be in divided into columns.
  3. Select the text you want to convert into table. Under the Insert tab, click the Table tab.
  4. Click the Convert Text to Table option.
  5. Change the attributes of the table using Convert Text to Table dialog box, and then click the OK button.

As a result, the selected text converts into table.

Using Insert Table Dialog Box

  1. Click on the document where you want to insert the table.
  2. Select the Insert tab and then on the down arrow of the Table button under the Table groups.
  3. Select the Insert Table option from the drop down list.
  4. Under the Table size, type the number of row and column in the Number of columns and Number of rows fields.
  5. Specifying the column width select the Fixed column width radio button.
  6. In order to create the tablet, click the OK button.

The AutoFit behaviour contains three options, which are as follows :

  • Fixed column width: Specifies a fixed column width.
  • AutoFit to contents: Enables the table to expand as you type.
  • AutoFit to window: Enables the table to expand or shrink according to the size of the window it is displayed in.

Drawing a Table Manually

Perform the following steps to draw a table manually :

  1. Click on the document where you want the table to be inserted.
  2. Select the insert tab and then on the down arrow of the Table button under the Table group.
  3. Select a Draw Table option from the drop down list.
  4. Click and drag the pencil to draw an outline for the table.
  5. Click and drag the cursor within the table to create column and rows.

Inserting Pre-designed Tables using Quick Tables

Perform the following steps to insert a table using Quick Tables:

  1. Click on the document where you want the table to be inserted.
  2.  Select the Insert tab and then on the down arrow of the Table button under the Table group.
  3. Select the Quick Tables option from the drop-down list and select the desired table format.

Illustration Group

Illustration Group

Group of tools provide facility to insert Picture, Clip Art, Shapes and Charts into the document.

Picture

In this option you will insert a picture from your computer, stock images library or online sources. Perform the following steps to insert a picture in a word document:

  1. Select the Insert tab and then click the Picture button under the Illustration group.
  2. Click on the area in the document where you want to insert the picture.
  3. Select the location from where you need to insert the picture.
  4. Select a picture from the list.
  5. Click the Insert button to insert the picture into the document.

Insert Online Picture/Clip Art

Clipart refers to a graphic or a picture that you can insert in a document. It comes in different format and his styles.

Here are the steps to insert a clip into the active document:

  1. Open the Word where you like to insert the clip art.
  2. Click the Insert tab, from the Illustration group, click Online pictures/ Clip Art. A pop up/ Clipart Pane will appear.
  3. In the Search box, type a term or keyword for the Clip art you want to find then click Go or press Enter.
  4. To insert the clip art, place the curser where you would like to insert the Clipart in a document and click a image from the Clipart pane.

Shapes

In this option you will insert ready-made shapes, such as circle, squares, and arrows. Following steps to insert a shape:-

  1. On the Insert Tab click Shape.
  2. Click the Shapes you want, then
  3. Click anywhere in the work space and then drag to place the shape.

Icons

In this option, You can insert an icon to visually communicates by using symbols.

3D Models

In this option you can insert a 3D model so you can rotate it and see all the angles.

Smart Art

Smart Art

Insert a SmartArt graphic to visually communicate information. SmartArt graphic range from graphical diagram to more Complex graphics diagram such as venn diagram and Organisation charts.

Inserting a Smart Art Graphic

Perform the following steps to insert a SmartArt Graphic in a Word document:

  1. Click on the area in the document where the SmartArt needs to be placed.
  2. Select the Insert tab and then click the SmartArt button under the Illustrations group.
  3. Select any of the categories in the left pane of the Choose a SmartArt Graphic dialog box.
  4. Select a SmartArt type from the center.
  5. Click the OK button to add the SmartArt to the document.

Chart

Chart

Chart is a graphical tool used to demonstrate the data record in the graphical form which made a used to understand the thing easily there is number of short categories name the column chart, pie chart, bar chart areas or etc.

Here, the steps to insert a Chart:-

  1. Go to insert app and click chart to in the illustration group.
  2. A dialogue box will appear to view your option choose a chart type from the left pane, then browse the chart on the right.
  3. Select the desired chart than click ok.
  4. A chart and spreadsheet window will appear. The text in the spreadsheet is merely a placeholder that you will need to replace with your own source data. The source data is what a word will use to create the chart.
  5. You can change to the actual data figure in the excel sheet the chart will be modified automatically.
  6. You can even do the formatting of the chart appearance.
  7. When you are done click X to close the spreadsheet window.
  8. The chart will be complete.

Screenshot

Quickly add a snapshot of any window that’s open on your desktop to your document.

Link Group

Link Group

Link group facilitate you to insert Hyperlink, Bookmark and Cross Refference.

Hyper link

Create a link in your document for quick access to web pages and files.Hyperlinks can also take you to places in your documents such as headings and bookmarks.

Bookmark

Bookmarks work with hyperlinks to let you jump to a specific place in your document.Here is how it works :

  1. Select the content you want to jump to
  2. Insert a bookmark
  3. Add hyperlink that points to your bookmark

Cross reference

Refer to specific places in your documents such as headings, figures, and tables.

A cross-reference is a hyperlink where the label  is automatically generated. It is great if you want to include the name of the thing you are referencing.

Headers and Footers Group

Header & Footers Groyp

The Headers is a section of the document that appear in the top margin, while the footer is a section of the document that appears in the bottom margin. Header and footers generally contain additional information such as page number, date and authors name and footnote can help keep longer document organised and make them easier to read. Text entered in the header or footer will appear on each page of the document.

You have to follow the steps given below to insert header and footer in the document:-

  1. You have to place your cursor anywhere in the documents.
  2. To set the header go to the insert tab click on header button .
  3. Go to the insert tab and click on footer button. You will see various predefined footer.

Page Number

You can insert page number into the document as per the need. You can insert it weather to the top or to the bottom of the page.

To Insert Page Number in the document, do the following:-

  1. Go to insert and click to page number in the header and footer group and
  2. Select the page number to place at the top of the page or at bottom of the page along with the specified style.

Text Group

Text Group

Text box

With these tool a user can insert Text Box, Document properties, Word Art, Signature link and date and time into the document. You can also embed some object to the documents.

Word Art

It is a type of traffic which is used to demonstrate the word with the specific style format usually it is used to show up the text in the decorative format.

Here, the steps to insert a Word Art in the document:-

  1. Place the cursor in the document where you want to insert word art.
  2. Go to insert tab and click word art and pick the word art style you want .
  3. In the world Art Gallery the letter A represent the different design that are applied to all text you type .
  4. The place holder text “Your Text Here” appear with the text highlighted.

Drop Cap

The Drop Cap option is used to drop the first character of the line or word to given number of lines the word to the dropped has to the selected first and then this option from the insect when he is used. On selection the following dialogue window is display.

By default the none style is selected in the Drop caps dialogue window. There are two different styles available to the user, namely Dropped and In Margin.

Signature Line

Insert a signature line, that specifies the individual who must sign.Inserting a digital signature requires that you obtain a digital ID such as one from a certified Microsoft partner.

Insert Symbol and Equation

Symbol Group

Symbol are the special character to display the certain meaning. Usually symbols what you don’t. Find on a keyboard that you can insert through Symbols tool in MS Word whereas equation are the mathematical or scientific formulas what generally you can not write through keyboard, you can insert through Equation tool in Ms Word.

Here the Steps to Insert the Symbols:-

  1. Goto Insert Tab and click Symbols in the Symbols group and
  2. Select a symbols in the drop down list, this will insert the symbols at the cursor in the document.

Here the Steps to Insert Equation:-

  1. Go to Insert Tab and click to Equation Tool in the symbols group;
  2. Select a required equation from the drop down list, this will insert the selected equation at the cursor in the document.

About the author

Pooja Rastogi

Leave a Comment